đź’—Â Introduction
Strategic Framing
Problem Statement
Objectives
Advisors Attendees
Why this workshop structure?
Procedures
- Review materials
- Announce roles:
- 1 Facilitator: guides the exercise
- 1 Note-taker: captures real-time notes and takes photos of the output
- 6-7 Advisors: Provide domain expertise
- Encourage Advisors to log into the Team’s Notion to contribute, especially to add links/resources in the “Notepad” sections
- Conduct icebreaker
- Establish norms for the rest of this day
- Focus, to the fullest extent possible.
- We each have a voice at this table.
- This is our opportunity to take risks. Embrace wild ideas.
Timer [seated]
Materials
- AV for Note-taker to share Notion on screen
- Post-its (plain white rectangular)
- Sharpies (writing material)
- Rolling easel
- Personal mat to place Post-its
- Sticker dots for voting
- Virtual and physical timer
Outcomes
- Teams are familiar with each other
- Teams understand the exercise and materials they will be using
FACILITATOR AND NOTE-TAKER GUIDELINES Total time available: 10 min - Overview: 5 min - Ice breaker: 5 min Icebreaker format: - State your name - What do you do for work / where do you work?
Procedures
- Within 10 minutes, each Advisor writes down as many problems or challenges they perceive:
- INSIDE OF THE HIGH SCHOOL CLASSROOM or IN HIGH SCHOOLÂ EDUCATIONAL SYSTEM
- Example: “High schools are failing our students in math, they can’t relate and it is boring for them.”
Notes:
- Use one Post-it for each problem/challenge
- You will select up to 5 problems/challenges to share with the Team
Timer [seated]
Materials
- AV for Note-taker to share Notion on screen
- Post-its (plain rectangular)
- Sharpies (writing material)
- Rolling easel
- Personal mat to place Post-its
- Virtual and physical timer
Outcomes
- Each Advisor has at least five problems/challenges written down on Post-its
FACILITATOR AND NOTE-TAKER GUIDELINES Total time available: 5 min Note-taker will take a photo of each advisor’s board of post-its 📷 and upload all of them to this section of the Notion section.
Procedures
- Each Advisor selects up to 2-3 problems/challenges to share with the Team, spending ~30 seconds on each problem/challenge (3 mins max per Advisor)
- After each Advisor shares, Facilitator takes the Post-its and attaches them to the rolling easel, grouping common problems/challenges together
Timer [seated]
Materials
- AV for Note-taker to share Notion on screen
- Post-its (plain rectangular)
- Sharpies (writing material)
- Rolling easel
- Personal mat to place Post-its
- Virtual and physical timer
Outcomes
- The team has an idea of all problems/challenges inside high school classrooms or the high school educational system
- Problems/challenges are grouped by commonality
FACILITATOR AND NOTE-TAKER GUIDELINES Total time available: 30 min - Each Advisor: 3 min max Reminders Facilitator should: - Remind others to respect the time constraint and to listen to the shared problems/challenges - Track the time for each Advisor - Collect the Post-its from each Advisor - Group common post-its together Note-taker should: Summarize each Advisor’s conversation on the shared problems/challenges
Procedures
- Each Advisor receives two red dots to vote on the most pressing problems, doing so silently
- Facilitator moves the top 3 problems/challenges based on the number of votes to the middle of the easel
Notes:
- If there is a tie-breaker, Advisors will vote for the top problem/challenge by using their hand
Timer [standing]
Materials
- AV for Note-taker to share Notion on screen
- Post-its (plain rectangular)
- Rolling easel
- Virtual and physical timer
- ÂĽ inch dot stickers (round and red color)
Outcomes
- Advisors vote
- Top 3 problems/challenges are identified
FACILITATOR AND NOTE-TAKER GUIDELINES Total time available: 5 min Facilitator reminds Advisors to vote silently
Procedure
- The top 3 problems/challenges are rephrased by the original author outloud to the Team. The team works to reframe the problem into a "How might we...?" statement.
Example:
Problem: “We have no means of measuring the efficacy of these AI tools my students are using."
Reframed: "How might we create means of measurement and efficacy of AI products?"
Timer [standing]
Materials
- AV for Note-taker to share Notion on screen
- Post-its (plain rectangular)
- Rolling easel
- Virtual and physical timer
Outcomes
- There are 3 “How might we…” statements and they are captured in the Team Notes section
FACILITATOR AND NOTE-TAKER GUIDELINES Total time available: 5 min Note-taker captures the “How might we...” statements
Procedure
- Brainstorm. Allowing 5 mins for each of the top problems/challenges, each Advisor writes down as many solutions they have for the specific problem/challenge
- The format for Solutions on a Post-it should be no more than 3 sentences, which sounds similar to an “elevator pitch”
- Given the current landscape of companies and AI products, hold space for how technology may play a role in each solution Post-it
- Example solution: “Build the most dynamic curriculum on becoming an Entrepreneur; using AI co-pilot trained on insights from world-famous business leaders.”
- This process will be repeated for the problem/challenge, totaling 15 mins
- Shareout. Each Advisor selects up to 3 solutions to share with the Team, spending 1:30 min max per advisor on sharing solutions (~30 secs on each solution). Limit to three sentences “elevator pitch.”
- Sorting. After each Advisor shares, Facilitator takes all solution Post-its from the Advisor and attaches them to the rolling easel. Team reads all solutions and [if applicable] Team supports in sorting common solutions under each problem/challenge
Timer [seated]
Materials
- AV for Note-taker to share Notion on screen
- Post-its (plain blue rectangular)
- Sharpies (writing material)
- Rolling easel
- Personal mat to place Post-its
- Virtual and physical timer
Outcomes
- All solutions are sorted and presented under each of the top 3 problems/challenges
FACILITATOR AND NOTE-TAKER GUIDELINES Total time available: 40 min - Solutions for each problem/challenge (total 3): 5 mins - Solutions discussion (1:30 min each): ~15 mins Reminders Facilitator should: - Encourage as many solutions to be written. No pressure on “over” designing - Reminder others to respect the time constraint and to listen to the shared problems/challenges - Track the time for each Advisor - Collect the Post-its from each Advisor Note-taker should: Summarize each Advisor’s conversation on the solutions
Procedure
- Each Advisor receives 5 red dots to vote on the most appealing solutions, doing so silently
Notes:
- If there is a tie-breaker, Advisors will vote for the top problem/challenge by using their hand
- Only 1 vote per solution
Timer [standing]
Materials
- AV for Note-taker to share Notion on screen
- Post-its (plain rectangular)
- Rolling easel
- Virtual and physical timer
- ÂĽ inch dot stickers (round and red color)
Outcomes
- At least 3 solutions are identified via votes
FACILITATOR AND NOTE-TAKER GUIDELINES Total time available: 5 min
TOP VOTED SOLUTIONS: Design an AI tool that addresses all top three problem statements
PD, limited teacher time and student engagement are all related
A product that addresses all of these issues:
- A tool to begin and support student exploration, then use these trends in exploration to support and inform a teacher’s lesson plan.
- KEEP all current solutions on board to consider combined nuances when developing product
Procedures
- Facilitator selects at least 3 and at most 5 of the most voted-on solutions and moves them to the top of the matrix side of the easel
- Advisors discuss each of the solutions to determine the feasibility and place the solution on the “Effort vs. Impact” matrix
- Vertical axis: level of impact of the solution
- Horizontal axis: level of effort required to create the solution
- Each Advisor receives 1 green dot to vote on the most appealing solution from the matrix, doing so silently
- By the end of this session, the team has landed on one idea to build a roadmap for.
Notes:
- The objective of this exercise is to gather consensus, if not a majority, on where to place each solution on the matrix
Timer [standing]
Materials
- AV for Note-taker to share Notion on screen
- Rolling easel
- Virtual and physical timer
- ÂĽ inch dot stickers (round and green color)
Outcomes
- Top solutions are on the effort vs. impact matrix with their votes
FACILITATOR AND NOTE-TAKER GUIDELINES Total time available: 20 min - Placing solutions on matrix: 15 mins - Vote on matrix: 5 mins
Procedures
- The facilitator rolls the Team’s easel to the general area for viewing.
Side 1: Problems/challenges & solutions
- Grouped problems/challenges
- Voted on top 3 problems/challenges
- All possible solutions under each of the Top 3 problems/challenges
Side 2: Mapped matrix
- Quadrant with at least the top 3 solutions plotted based on effort vs. impact
Timer [walk]
Materials
- Rolling easel
- General area for a break
- Coffee, tea, biscuits break
Outcomes
- Advisors have scanned the problems/challenges, solutions, and mapped matrices from the other Teams
FACILITATOR AND NOTE-TAKER GUIDELINES Total time available: 15 min Facilitator should guide the Team back to workspaces Note-takers should take a photo of all easels
Pink team! Now go Build your Final Team Reports!